Refer to the Work Coverage
section of Max Maternity Leave Proposal Template for formatting along with
introductory and closing language.
Focus on the most essential work that must be handled during your
leave. Tell your manager how you’ll get those top priorities covered and skip
over the rest. A combination of the ideas below may work best.
Cross-training staff person or junior employee
“During the [#] weeks just prior to my temporary absence, I will
train [name(s)] to assume the responsibility of [duties]. [Optional, if true]:
S/he has shown a willingness to build knowledge and responsibility in this skill
area.”
Cross-training co-workers
“I propose that during the [#] weeks just prior to my temporary
absence, I cross-train [name(s)] to cover [tasks].”
Cross-training colleagues in another department
“Conditional upon agreement from [department head name], I
propose that during the [#] weeks just before my temporary absence, I work with
[names(s)] in [department] to handle [tasks].”
Delegate to previously-trained staff
“[Name] is capable of [duties] and will cover them temporarily
during my absence.”
Recently-retired professional who still wants to stay active
“I have spoken with [name of recently-retired professional] who
is a recently-retired [name of profession] and interested in covering my duties
during my leave. Her/his resume is attached.” [This is an easier “sell”
if the person worked for the same employer prior to retirement.]
Professional temp agency employee, full-time or part-time
“I propose that a temporary staff [job position] be hired for [#]
hours per week to cover [duties], with a [#]-week training period prior to the
start of my leave.”
Prospective job sharing partner
“I have identified a compatible professional who is willing to
cover [duties] while maintaining a [#]-hour workweek during my temporary
absence. I propose that we hire her [#] weeks prior to the start of my leave for
an adequate training period. Her resume is attached.”
Graduate student in the field
“I have made inquiries and found that a viable option to cover
[duties] is to host a graduate student in [your profession/industry] from [name
of graduate school]. I propose that this possibility by explored further so that
mentoring and training can begin before my leave starts.”
Student intern in the field
“I propose that we sponsor a student intern from [name of school]
from [date] to [date], which covers part of my maternity leave. Before my
temporary absence, intern training would include [tasks], which could continue
under your [or co-worker’s] supervision.”
Return to Maternity Leave Articles Index
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